The last resort: automated documentation

Emergency and ambulance services are under enormous time pressure. When it’s a matter of reaching patients in the shortest possible time to give them the best possible care, painstaking documentation in accordance with the law on medical devices understandably ends up taking a back seat. If a piece of equipment is dropped, it is forgotten amid the frenzied activity, or mixed up with hospital equipment if the crew has to use a different ambulance in an emergency. The medical devices manager is then faced with confusion the next morning. Not to mention that the emergency service is in breach of its documentation obligations.

The process looks completely different in an ambulance equipped with RFID tags. All of the equipment in the vehicle can be scanned and recorded within seconds, before and after every shift, or even before and after every call-out. Any swapped equipment is immediately documented and recorded. Interfaces to MPG [medical devices act] administration software automatically make this data available on the respective platforms. This saves time, is very precise and satisfies the minimum legal documentation requirements.

Any missing equipment is automatically detected. This enables the crew to check whether they have all the right equipment on board after a call-out. For example, the ambulance’s own syringe pumps are often mixed up with hospital equipment.

With an RFID solution, you prevent time-consuming searches for equipment, unnecessary procurement of spares and leave the crew free to focus on their shift.